These instructions are to File on an Existing Case in the Riverside Superior Courts—meaning this case already exists in the court system. If one does not exist yet, you will want to Initiate a New Case.
These steps take you through the process of e-filing on an existing case in the Riverside, California Superior Courts, and shows you how to electronically serve your documents on parties and / or attorneys in the case through the use of service contacts. Once your new case filing is submitted, you will receive email notifications from the court on the status of your filing.
Scroll down for more detailed instructions.
From the Dashboard, click File on an Existing Case
- Select your Case, or Add a Case to retrieve your case from the court’s system.
- Select your Document Type and enter a Document Description (if required). Then click the Click to Upload link to add your document.
- Enter your Additional Info that the court requires for this filing type.
- Select service contacts to add Additional e-Service to your filing.
- Select a Payment Method, and click Confirm Fee Calculation to see the estimated fees.
- Select the Filing Attorney if necessary, review all information for accuracy, and Submit Filing.
File on an Existing Case
- Select Case – Choose your case, or click add a case to retrieve your case from the court’s system. If you do not see your case in the menu, click the Add a Case link. You may some or all of the case number to filter your results.
- Add Documents – Define, select, and upload the documents that make up your filing.
- Select the Document Type: The list of documents you see available in the Document Type field is prescribed by the Court. If you don’t see the specific document type you are looking for then you’ll need to select the document type that most closely matches, or is somewhat generic in nature. Learn more about selecting a document type when the one needed isn’t listed…
- Enter the Document Description: For many document types, the court will not allow for the entry of a document description. In that case, the field will be greyed out. However, if you choose a document type with (name extension) on the end of it, you will be able to type the true document title in the document description field.
Note: To improve your chances of having the filing accepted, you will want this description to 100% match the document’s title.
- Click the Click to Upload link to add your document. We’ll automatically convert most native file formats (i.e. Word, WordPerfect, JPG, PNG, GIF, TIF) into the Court’s preferred Adobe PDF format, upon upload.
- Click the Edit button to edit a description, delete a document, replace a document, or add an attachment.
- Additional Info – Enter any additional information that is required for this filing type. The documents and the fields in this section will vary based on the document types selected in section 2.
- Choose the Filed By party for this the filing refers to or concerns.
- Choose the As To party for this the filing refers to or concerns.
Note: These fields vary by case type and document type. The fields Filed By and As To only represent two of the many options the court may display here.
- Service Contacts – Add service contacts to your filing to perform electronic service. If none are listed, or a filer needs to add additional service contacts; click the Add Service Contact link (Letter D). In this section, a filer has the option to eServe a contact via email and starting in the Spring of 2021 filers my choose to send the accepted documents to contacts via Certified and First Class Mail.
- Check any box in the eServe column to electronically serve a filer via email. IF YOU DO NOT WANT THE OPPOSING PARTY (OR ANY PARTY) TO HAVE ACCESS TO A CONFIDENTIAL DOCUMENT NEVER E-SERVE THEM. E-SERVING A PARTY MEANS THAT YOU, THE FILER, CONSENTS TO THEM HAVING ACCESS TO THE DOCUMENT REGARDLESS OF THE SECURITY SETTING. Learn More about Service Contacts
- The Mail Service column allows users to send their accepted documents via Certified or First Class Mail
- In the Name column, a filer may add or edit an address for Mail Service. However, only the contact’s name will show unless the filer selects a Mail Service type in the previous column.
- As always, filers may click the Add Service Contact link to add new contacts to a filing.
- Filers will want to make sure the Return Address listed is correct for any Mail Service returned to them.
- Filing Fees – Select a payment account, and click Confirm Fee Calculation to see the estimated fees.
Note: The filing fees are auto-populated from the court based on the case type and document type(s) selected. If the fees seem incorrect to you, you may need to change one of these types above.Please read this article regarding the use of Debit Cards with e-filing.
If you have a waiver of fees already approved on your case, you will still need to select a credit card or e-check. However, you need to make sure the fees show $0.00 before submittting the filing or you will be charged for whatever amount displayed in this section.
- Review & Submit – Finalize your filing, review, and submit.
- If you are Filing for an Attorney select them from the menu or click the Add Attorney link.
- If your firm uses any sort of Client Matter No, enter it here. If you want an unofficial copy of the filing to go to anyone associated with the case, like a client, enter their email(s) here. Note: this is different from a service contact, and it, along with the client matter number, are for your internal purposes only.
- If your court has the option to leave the clerk a memo, enter any sort of note here in the Note to Clerk box.
- Review your entire filing for accuracy, and check the Verify box to acknowledge you have and also agree to any service provider fees.
Click the Submit Filing button. Once you click the button, your filing is sent directly to the court’s filing clerk for review. Your filing will show Pending and you will get credit for the submission time once all documents are uploaded to the court.
Pre-authorization of Fees – It is important to note that when you submit your filing, the court does a pre-authorization on your card for the filing fees. If the court rejects the filing, then they will not settle that pre-authorization, and it will eventually fall off your card within 3 to 10 business days from the date of the clerk’s rejection depending on your banking institution. Learn more about the pre-authorization of fees here
Congratulations! You have submitted your filing to File on an Existing Case. The court will review it, and email you with a response in short time depending on their backlog. You can always go to the Filing Status page at any time to see where the filing stands.