Need to initiate a new case in an Illinois eFileIL court? This guide provides general instructions applicable across all courts where eFileIL is the e-filing manager (EFM). While we’ll illustrate the process using an example from the Lake County court, the steps outlined are broadly relevant for all eFileIL courts.

View a Cook County Example
 

Initiate a New Case

Click the Initiate a New Case link from the left menu of the Dashboard to begin:

1. Select Court & Case Type – Choose the court location and case type to file your new case.

2. Add Documents – Define, select, and upload the documents that make up your filing.

1. Document Type – The Court prescribes the list of documents you see available in the Document Type field. If you don’t see the specific document type you are looking for then you’ll need to select the document type that most closely matches, or is somewhat generic in nature. Learn more about selecting a document type when the one needed isn’t listed…
2. Document Description – After making your selection, type the true document title in the document description field.
3. Click to Upload – Click the Click to Upload link to add your document. We’ll automatically convert most native file formats (i.e. Word, WordPerfect, JPG, PNG, GIF, TIF) into the Court’s preferred Adobe PDF format, upon upload.
4. Edit – Click the Edit button to edit a description, delete a document, or replace a document.

3. Security & Additional Services – Choose a security level, and any needed additional services, for each document.

1. Security – Most times your choices are public or confidential, but those choices will vary from court to court, and from document type to document type. You will need to pick something from the choices presented to you. While many people choose the public option, others choose confidential if there is sensitive information they do not think should be public.
    
   If a filer sets a document’s security to confidential AND they do not want anyone served those documents, filers will NOT want to electronically serve any party. Electronic service sends ALL of the documents in a filing to ALL selected parties regardless of the document security type chosen.
2. Additional Services – When you initiate a new case or file on an existing case, you have the choice of adding additional services for the document(s) you are filing. This can be for extra fees or services like the court reporter fee or first paper fee, or for extra things like ordering certified copies (if the court offers it). There are many different choices that can appear here, so always be sure to check it before submitting a filing. You can also add a Qty to these additional services if you need multiples of something.

4. New Case Parties – Enter the required parties.

1. Most states will alert filers to the roles they need defined via this Tip box.
2. Some states will auto-populate the required roles in the parties section itself.

When filling out this section, you may select Representing Attorneys from the menu, or click the Add Another Attorney link to add them.

If you do not know your party’s address, you may click the Address Unknown checkbox.

You may add more parties by clicking the Add Party link at the bottom of this section, but you must still have the court’s required roles in order to file.

5. Filing Party – Choose the party or parties you are filing on behalf of.

6. Service Contacts – Add service contacts to your filing to perform electronic service.

1. eServe – To manage electronic service (e-service) recipients, simply select or deselect any listed contacts. If no contacts are currently available or if you need to add more, click the “Add Service Contact” link (Letter D). Please note that you can only edit or delete service contacts that you have personally added.
    
   If you do not want the opposing party (or any party) to view a document marked as “Confidential,” do not use electronic service for those parties. Electronically serving a party unequivocally means that you, the filer, are giving them access to that document.
2. Mail Service – Filers have the option to send accepted documents to any service contact via Certified and First Class Mail.
3. Name – You can add or edit a Mail Service address. However, the address will only be visible if a Mail Service type is selected in the preceding column; otherwise, only the contact’s name will be displayed.
4. Add Service Contact – Filers may click the”Add Service Contact” link to add new contacts to a filing.
5. Return Address – Make sure the “Return Address” listed is correct for any returned Mail Service.

Learn More About Service Contacts     Learn More About Mail Service

7. Filing Fees – Select a payment method to pay estimated fees.

Fees Breakdown

Court Fees/Court Document Fees – If any of your Document Types have fees associated with them, the first row(s) will list the document with its associated fees. If this amount looks incorrect, please select a different document type from the options above.

EFM Convenience Fee – Some court’s E-Filing Managers (EFM) charge a convenience fee for each accepted filing. This fee covers the cost of the EFM software, which the court uses to receive, review, and process electronic filings submitted through any integrated e-filing service provider.

Court Transaction Fee – Some courts charge filers a transaction fee for each accepted filing.

Provider Service Fee – This is the fee your chosen provider (EFSP) charges for each accepted filing. Please refer to your EFSP for more information regarding their fees.

Payment Service Fee – The Payment Processor charges a fee of approximately 3% when a credit card is used, or a flat fee of up to $1 for an ACH payment.

Sales Tax – Sales tax may appear in the fees section because some state governments classify the e-filing service itself as a taxable transaction or service, requiring the payment processor to collect and remit the applicable state sales tax on the charge for filing.

Confirm Fee Calculation

Click “Confirm Fee Calculation” to view the estimated filing fees. These fees are automatically determined by the court based on the case type, selected document type(s), and any additional services you’ve chosen. If the calculated fees appear incorrect, double-check and adjust the case type, document type(s), or additional services as needed.

Waivers on a Case

If your party you are filing on behalf of has an approved fee waiver, or if you are including a fee waiver request with this filing, you must select a waiver payment type to “pay” the listed fees. Please note that the option to select a waiver payment type is not available in all courts. You can find more information via the button below.

Learn More About Waiver Payment Accounts

8. Review & Submit – Finalize your filing, review, and submit.

1. Choose Attorney / Filer – If you are Filing for an Attorney select them from the menu or click the Add Attorney link.
2. Client Matter / Reference No. – If your firm uses any sort of internal Client Matter No, enter it here.
3. Courtesy Email Notice – If you want an unofficial copy of the filing’s submission to go to anyone associated with the case, like a client, enter their email(s) here. Note: this is different from a service contact, and the recipient will NOT receive a conformed, file-stamped copy once the filing is accepted.
4. Note to Clerk – If your court has the option to leave the clerk a memo, you may enter any sort of note here of up to 500 characters in length.
5. Verification Check Box – Review your entire filing for accuracy, Then check the box to acknowledge you have verified your filing information.

Submit Your Filing

Click the Submit Filing button. Clicking this button, sends your filing directly to filing clerk’s queue at the Court for review. Once all documents are successfully sent to them, the Court will return an envelope number with the date and time they received the full submission. This will be the date and time for the file stamp in your accepted filing. Any filing the Court receives weekdays after 11:59PM, on the weekend, or Court Holiday receives an accepted file stamp of the next Court business day.

On the Filing Status Screen, you will now see your filing is listed as pending. You may return to this screen at any time to see the current status for it and any other filing. Depending on the Court, it can take as little as a minute to review the submission to a few hours to a full business day. If it takes longer than that, the Court may have a backlog they are working through. If you are ever concerned about the status of a submission, the best thing to do is contact the Court directly and provide them with the Envelope Number on your filing.

9. Pre-authorization of Fees

It is important to note that when you submit your filing, the court does a pre-authorization on your card for the filing fees. If the court rejects the filing, then they will not settle that pre-authorization, and it will eventually fall off your card within 3 to 10 business days from the date of the clerk’s rejection depending on your banking institution.

Learn More About the Pre-authorization of Fees